UMass Dartmouth Athletics - Recruiting

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For additional information on the NCAA Division III Recruiting Process, below is langauge from Rule 13 from the NCAA Bylaws.

13.01 GENERAL PRINCIPLES

13.01.1 S cope and Application. The regulations set forth in this bylaw apply to athletics-based recruiting and shall not limit an institution's admissions office from the recruitment of prospective students generally.
(Adopted: 5/28/08)

13.01.2 E ntertainment. A member institution may provide entertainment, at a scale comparable to that of normal student life and not excessive in nature. (Revised: 3/24/05)

13.01.3 I nstitutional Responsibility in Recruitment. A member of an institution's athletics staff or
a representative of its athletics interests shall not recruit a prospective student-athlete except as permitted by this Association, the institution and the member conference, if any.

13.01.4 Recruiting by Representatives of Athletics Interests. Representatives of an institution's
athletics interests (as defined in Bylaw 13.02.7) may make in-person, on- or off-campus recruiting contacts with a prospective student-athlete; however, such off-campus contacts may not occur until the conclusion of the prospectivestudent-athlete's junior year in high school.

13.01.5 U .S. Service Academy Exceptions. Exceptions to recruiting regulations for the U.S. service academies are set forth in Bylaw 13.16.

13.01.6 Eligibility Effects of Recruiting Violation. The recruitment of a prospective student-athlete by a member institution or any representative of its athletics interests in violation of the Association's legislation, as acknowledged by the institution or established through the Association's enforcement procedures, shall result in the student-athlete's becoming ineligible to represent that institution in intercollegiate athletics. The Committee on Student-Athlete Reinstatement may restore the eligibility of a student involved in such a violation only when
circumstances clearly warrant restoration. A student is responsible for his or her involvement in a violation of NCAA regulations during the student's recruitment and involvement in a major violation (see Bylaw 19.02.2.2) may cause the student to become permanently ineligible for intercollegiate athletics competition at that institution.

13.02 DEFINITIONS AND APPLICATIONS
13.02.1 Business Day. A business day is any weekday that is not recognized as a national holiday, including any weekday that an institution is closed for other reasons (e.g., holiday break). (Adopted: 1/12/11)

13.02.2 Competition Site. The “competition site” is the facility in which athletics competition is actually conducted, including any dressing room or meeting facility used in conjunction with the competition.

13.02.3 Contact. A contact is any face-to-face encounter between a prospective student-athlete or the prospective student-athlete's relatives, guardian(s) or individual of a comparable relationship and an institutional athletics department staff member or athletics representative during which any dialogue occurs in excess of an exchange of a greeting. Any such face-to-face encounter that is prearranged (e.g., positions himself/herself in a location where contact is possible) or that takes place on the grounds of the prospective student-athlete's educational
institution or at the site of organized competition or practice involving the prospective student-athlete or the prospective student-athlete's high school, preparatory school, two-year college or all-star team shall be considered a contact, regardless of the conversation that occurs. (Adopted: 1/13/03, Revised: 1/12/04, 4/7/05, 1/9/06)

13.02.4 Evaluation. An evaluation is any off-campus activity designed to assess the academic qualifications or athletics ability of a prospective student-athlete, including any visit to a prospective student-athlete's educational institution (during which no contact occurs) or the observation of a prospective student-athlete participating in any practice or competition at any site. (Adopted: 4/20/09)

13.02.5 S tudent-Athlete. An individual becomes a student-athlete when he or she participates in an intercollegiate squad practice or contest that is under the jurisdiction of the athletics department. (Revised: 1/9/06)

13.02.5.1 Permissible Recruitment Activities for Enrolled Student-Athletes. Permissible recruitment activities for enrolled student-athletes are limited to the following: [D] (Revised: 7/23/07)

(a) Telephone contact. It is permissible for an enrolled student-athlete to receive telephone calls made at the expense of a prospective student-athlete at any time. Telephone calls made by enrolled students in accordance with an institution’s regular admissions program directed at all prospective students shall be permissible. In addition, an institution may permit an enrolled student-athlete to telephone a prospective student-athlete at the institution’s expense, provided the call is only for the purpose of recruitment and is with the full knowledge of the athletics department. (Revised: 1/9/06)

(b) Electronic transmissions. It is permissible for an enrolled student-athlete to send electronic mail or text message to a prospective student-athlete for the purpose of recruitment. (Adopted: 4/11/11)

(c) Official visits. An enrolled student-athlete may participate as a student host during a prospective student-athlete’s official visit to the institution’s campus. As a student host, a student-athlete may receive the
following:

(1) A maximum of $20 for each day of the visit to cover all actual costs of entertaining the prospective student-athlete (and the prospective student-athlete’s parents, guardians, spouse or individual of a comparable relationship), excluding the cost of meals and admission to campus athletics events. These funds may not be used for the purchase of souvenirs such as T-shirts or other institutional mementos. It is permissible to provide the student host with an additional $10 per day for each additional prospective student-athlete the host entertains. In the event that several students host a prospective student-athlete, the $20-per-day entertainment money may be used to cover the actual and necessary expenses incurred by the prospective student-athlete and all hosts. Only one student host per prospective student-athlete may be provided a free meal if restaurant facilities are used; (Revised: 1/9/96 effective 8/1/96, 1/9/06)

(2) A complimentary meal, provided the student host is accompanying the prospective student-athlete during the prospective student-athlete’s official visit; and

(3) A complimentary admission to a campus athletics event, provided the admission is used to accompany a prospective student-athlete to that event during the prospective student-athlete’s official visit.

(d) Unofficial visits. A prospective student-athlete on an unofficial visit may stay in an enrolled studentathlete’s dormitory room, provided the housing is available to all visiting prospective students.

13.02.6 Home. In general, a prospective student-athlete's “home” is the prospective student-athlete's legal residence,or the community of the educational institution in which the prospective student-athlete is enrolled while residing there.

13.02.7 Prospective Student-Athlete. A prospective student-athlete is a student who has started classes for the ninth grade. In addition, a student who has not started classes for the ninth grade becomes a prospective student-athlete if the institution provides such an individual (or the individual's relatives or friends) any financial assistance or other benefits that the institution does not provide to prospective students generally. An individual remains a prospective student-athlete until one of the following occurs (whichever occurs earlier):

(a) The individual officially registers and enrolls in a minimum full-time program of studies and attends classes in any term of a four-year collegiate institution's regular academic year (excluding summer); or

(b) The individual participates in a regular squad practice or competition at a four-year collegiate institution.(Revised: 1/11/89, 1/10/90)

13.02.8 Recruiting. Recruiting is any solicitation of a prospective student-athlete or a prospective studentathlete's relatives [or guardian(s)] by an institutional staff member or by a representative of the institution's athletics interests for the purpose of securing the prospective student-athlete's enrollment and ultimate participation in the institution's intercollegiate athletics program. (Revised: 8/3/06)

13.02.8.1 Recruited Prospective Student-Athlete. Actions by staff members or athletics representatives that cause a prospective student-athlete to become a recruited prospective student-athlete at that institution are:(Revised: 1/10/90, 1/11/94 effective 8/1/94 for those students entering a collegiate institution on or after 8/1/94)

(a) Providing the prospective student-athlete with an official visit; (Adopted: 1/11/94 effective 8/1/94 for those students entering a collegiate institution on or after 8/1/94)

(b) Having an arranged, in-person, off-campus encounter with the prospective student-athlete or the prospective student-athlete's relatives, guardian(s) or individual of a comparable relationship; or (Adopted:1/11/94 effective 8/1/94 for those students entering a collegiate institution on or after 8/1/94, Revised: 1/9/06

(c) Initiating or arranging a telephone contact with the prospective student-athlete, the prospective studentathlete's relatives, guardian(s) or individual of a comparable relationship on more than one occasion for the purpose of recruitment. (Revised: 1/11/94 effective 8/1/94 for those students entering a collegiate institution on or after 8/1/94, 1/9/06)

13.02.9 Representative of Athletics Interests.
A “representative of the institution's athletics interests” is an individual who is known (or who should have been known) by a member of the institution's executive or athletics administration to:

(a) Have participated in or to be a member of an agency or organization promoting the institution's intercollegiate athletics program;

(b) Have made financial contributions to the athletics department or to an athletics booster organization of that institution;

(c) Be assisting or to have been requested (by the athletics department staff) to assist in the recruitment of prospective student-athletes;

(d) Be assisting or to have assisted in providing benefits to enrolled student-athletes or their families; or

(e) Have been involved otherwise in promoting the institution's athletics program.

13.02.9.1 Representative of Athletics Interests.
Once an individual is identified as such a representative,the person retains that identity indefinitely.

13.02.10 Telephone Calls. All electronically transmitted human voice exchange (including videoconferencing and videophones) shall be considered telephone calls. All electronically transmitted correspondence (e.g., electronic mail, facsimiles, instant messaging, text messaging and social networking websites) shall not be considered telephone calls. (Adopted: 1/10/95, Revised: 1/9/96 effective 8/1/96, 1/14/97, 8/24/04, 1/14/08 effective 8/1/08)

13.02.10.1 Timing of Telephone Calls. There are no restrictions on the timing of telephone calls to prospective student-athletes. See Bylaw 13.1.3 for information on permissible callers. (Adopted: 4/20/09)

13.02.11 Electronic Transmissions. Electronically transmitted correspondence that may be sent to a prospective student-athlete by, or on behalf of, a member of the institution’s athletics department staff is limited to electronic mail, text messages and facsimiles. An enrolled student-athlete may send electronic mail and text messages to a prospective student-athlete for recruitment purposes. All other forms of electronically transmitted correspondence (e.g., instant messaging,  and social networking websites) are prohibited, except as specified in this section.  [D] (Adopted: 1/14/08 effective 8/1/08, Revised: 7/21/09, 4/11/11)

13.02.11.1 Timing of Electronic Transmissions. There are no restrictions on the timing for sending emails, text messages and facsimiles to prospective student-athletes. (Adopted: 4/20/09)

13.02.11.2 Exception—Electronic Transmissions by or to Individuals Diagnosed as Deaf or Hard
of Hearing. Electronically transmitted correspondence in forms other than electronic mail, text messages and facsimiles may be sent to a prospective student-athlete if either the athletics department staff member sending the correspondence or the prospective student-athlete receiving the correspondence has been diagnosed as deaf or hard of hearing. (Adopted: 1/14/08 effective 8/1/08)

13.02.11.3 Exception—Public Release of General Athletics Information Sent Through Electronic
Transmission. Electronically transmitted correspondence in forms other than electronic mail, text messages and facsimiles may be sent to a prospective student-athlete by an institution's athletics department, or a campus department acting on behalf of athletics, provided the following criteria are satisfied: (Adopted: 7/21/09 effective 8/1/08)

(a) Any member of the general public may become a member of the group to which the electronic transmission is sent;

(b) A prospective student-athlete who chooses to receive electronic transmissions through the electronic service must retain the ability to decline receipt of the communications at any time or may unsubscribe from the electronic service at any time; and

(c) The content of any electronic transmission that is sent to a public group that may include prospective student-athletes must be the same for all members of the group (e.g., news alerts, admissions and alumni information, scores) and of a general nature.

13.02.11.4 Exception—After Receipt of Financial Deposit. On or after May 1 of a prospective student athlete’s senior year in high school, there shall be no limit on the forms of electronically transmitted correspondence that may be sent by an institution to a prospective student-athlete, provided the institution has received a financial deposit in response to the institution’s offer of admission. (Adopted: 10/19/10)

13.02.12 Visits by Prospective Student-Athletes.

13.02.12.1 Official Visit. An official visit to a member institution by a prospective student-athlete is a visit financed in whole or in part by the member institution (see Bylaw 13.6).

13.02.12.2 Unofficial Visit. An unofficial visit to a member institution by a prospective student-athlete is a visit made at the prospective student-athlete's own expense (see Bylaw 13.7).